溝通聯繫對任何團隊的效率來說都是很重要的。對地區來說，明確的溝通管道是特別重要的。地區層級的總監、總監當選人、助理總監、地區委員會及其他的地區領導人必須在共同合作，一起來支援有效能的扶輪社。為了成功，地區領導人必須了解他們在與其他的地區領導人及扶輪社溝通聯繫時，他們所扮演的角色及所應負的責任。

Communication is essential to the effectiveness of any team. Clear lines of communication are especially relevant in the case of districts. At the district level, governors, governors-elect, assistant governors, district committees, and other district leaders must work together to support effective clubs. To achieve success, district leaders must understand their roles and responsibilities with respect to communicating with other district leaders and with clubs.

在檢查您地區的現有溝通聯繫管道時，或設計一個全新的溝通聯繫架構時，您或許可以考慮將下列問題當作指南：

When reviewing your district’s current communication structure or designing a new one, you may wish to use the following questions as a guide:

n 誰是地區團隊的一員？

n   Who is part of the district team?

• 地區內共有幾位助理總監？他們各自負責的扶輪社是那些？

• How many assistant governors are in the district? Which clubs does each one serve?

• 地區內共有幾個委員會？

• How many committees are in the district?

n   地區團隊彼此應在什麼時候以及應多頻繁的聯繫？

n   When and how often should members of the district team communicate with each other?

• 總監與總監當選人應多頻繁的聯繫？

• How often does the governor communicate with the governor-elect?

• 助理總監與總監應多頻繁的聯繫？

• How often does the assistant governor communicate with the governor?

• 地區委員會主委與助理總監應多頻繁的聯繫？

• How often do district committee chairs communicate with assistant governors?

• 在什麼樣的情況下，地區委員會主委應與總監聯繫？

• In what circumstances do district committee chairs communicate with the governor?

n   什麼樣的資訊應該傳遞給扶輪社？

n   What information should be communicated to clubs?

n 什麼樣的資訊應該傳遞給地區領導人呢？什麼樣的扶輪社資訊應該報告給下列的

n   What information should be communicated to district leaders? What club information should be reported to

• 總監？

• The governor?

• 助理總監？

• The assistant governor?

• 地區委員會？

• District committees?

n 誰將負責聯繫特定議題的資訊？

n   Who will communicate information on specific topics?

• 誰將負責聯繫扶輪社達成他們的目標進度的資訊？

• Who will communicate information to clubs regarding progress toward their goals?

• 哪一個地區領導團隊的成員會負責與總監聯繫扶輪社的目標達成進度，以及有關特定扶輪社的特殊問題？

• Which member of the district leadership team will communicate with the governor regarding club progress toward goals and issues specific to particular clubs?

n 資訊要如何聯繫呢？

n   How will information be communicated?

• 地區領導人與扶輪社之間可以用什麼方式來聯繫？

• What types of communication are possible among district leaders and clubs?

• 有什麼樣的資訊必須要親自的聯繫呢？

• What information should be communicated in person?

• 有什麼樣的資訊必須經由信件、電子郵件、電話等方式聯繫呢？

• What information should be communicated through letters, e-mail, phone calls, etc.?

請謹記地區領導人彼此之間和扶輪社之間的聯繫能有數種選擇方式。而每一種聯繫方式都各有其優缺點。

Remember that district leaders can choose to communicate with each other and with clubs in a variety of ways. Each type of communication has advantages and disadvantages.

n 請列出貴地區領導團隊與扶輪社現行聯繫方式之三個缺點。

n   List three weaknesses of your district team’s current communication with clubs in your district.

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因為助理總監最常與扶輪社互動，您可以考慮透過助理總監來傳遞所有的資訊。地區委員會想要提供給扶輪社的資訊應該透過助理總監來傳遞給其所負責的扶輪社。相反的則助理總監可以提供有關特定委員會的扶輪社資訊給不同的地區委員會。

Because assistant governors have the most frequent interaction with clubs, you may prefer to route all information through the assistant governor. District committees wishing to provide information to clubs should send that information through the assistant governor assigned to that club. In turn, the assistant governor can provide committee-specific club information to the various district committees.

另一種選擇是鼓勵地區主委及助理總監自由的與扶輪社互動，然後彼此之間互相交流適當的資訊。

Another option is to encourage district chairs and assistant governors to correspond freely with clubs, copying each other as appropriate.

在地區團隊訓練研習會其中一個建議的課程當中，請與您的團隊一起研發一個適合於貴地區及地區領導人之間聯繫的架構。

During one of the suggested sessions of the district team training seminar, you will develop a communication structure with your team that is appropriate for your district and your district’s leaders.

n 請列出三個貴的地區團隊可以執行的策略，以利改進與貴地區內扶輪社之間的聯繫。

n List three strategies your district team can implement to improve communication with clubs in your district.

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