您必須授權將會是您最重要資產的地區訓練人才能規劃出一個有效率的會議。另外，在規劃例如社長當選人訓練會和地區講習會等會議時，助理總監也會提供很有價值的協助。

To plan an effective meeting, you need to delegate. Your most important asset will be your district trainer. Assistant governors will also provide valuable assistance in successfully planning for meetings such as PETS and the district assembly.

指派了地區領導人之後, 您必須：

• 介紹地區領導人給扶輪社領導人認識

• 清楚說明當問題發生或有疑問時應與誰連絡

• 提供一個有經驗的資源來協助計劃的構想及連絡窗口

• 展現出對您的團隊的支持及信心

• 提供培養領導力的機會

By using appointed district leaders, you

•  Introduce district leaders to club leaders

• Clarify who is to be contacted when there are questions or concerns

• Provide an experienced resource for project ideas and contacts

• Show your support and confidence in your team

• Provide opportunities for leadership development

參與者

Participants

至少在會議舉行的8個星期以前通知參與者該次會議的日期及地點。

Notify participants of meeting dates and locations at least eight weeks before the event.

熱心的鼓勵學員在會議之前閱讀相關的資料，預先準備好討論的資料。如此，才可能將會議的重點放在意見交換上，而不只是傳授基本觀念.

Strongly encourage participants to read relevant materials ahead of time in order to arrive prepared for discussion. This will allow the focus to be on sharing ideas rather than covering basic concepts.

您要如何通知參與者每次訓練會議的日期及其目的呢？

How will you communicate the date and purpose of each training meeting to participants?

主講人

Speakers

請考慮選擇具有激勵性的主講人在用餐時段發表演說。全體會議的場合時，則只要選擇有經驗和有效率的主講人。

Consider selecting motivational speakers for meals. Select only experienced and effective speakers for the plenary session.

提供所有主講人清楚的指標及適當的背景資料。請務必事先看過所有的演講稿，以排除冗長的內容及確保演講內容與整體節目的共通性。

Give clear guidelines and appropriate background materials to all speakers. Be sure to review all speeches in advance to eliminate redundancy and ensure consistency with the general program.

安排不同的演講風格和形式的主講人來均衡整個活動內容，以增加活動的多樣性及趣味性。

Balance your program with different speaker styles and formats to add variety and interest.

n 有哪些扶輪主題對貴地區的扶輪社員來說是很重要的呢？請與主講人分享這些訊息。 

n What Rotary topics are important to Rotarians in your district? Share this information with speakers.

訓練領導人

Training Leaders

由訓練領導人帶領進行小的分組討論是一種很有效的訓練方法。如果該會議召集人或地區訓練人決定將共同討論方式的研討會議排入訓練議程當中時，就必須指派一組訓練領導人。

Small group discussions facilitated by training leaders are an effective training method. If the convener of the meeting or the district trainer chooses to incorporate concurrent discussion sessions into the agenda, a group of training leaders should be appointed.

訓練領導人必須充分準備所有的訓練內容。考慮訓練領導人候選人時，有很多可能的人選：

Training leaders must be well prepared for training tasks. There are many possible options when considering candidates for training leaders:

• 成功的前職員(例如，扶輪社前社長可以擔任社長當選人訓練研習會的領導人)

• 地區內從事專業訓練人/引導人

• 助理總監

• 地區委員會主委/委員

• 前地區總監

• Successful past officers (e.g., past club presidents for the presidents-elect training seminar)

• Rotarians from your district who are professional trainers/facilitators

• Assistant governors

• District committee chairs/members

• Past district governors

如果選擇地區主委或其他的地區領導人擔任訓練領導人時，他們必須為主持研習會預做準備，並且了解他們的責任為何。

If district chairs or other district leaders are chosen as training leaders, they should receive preparation for conducting a seminar and understanding their responsibilities.

在某些情況下，請您的地區委員會主委帶領分組討論是很有幫助的。例如，安排您的地區財務委員會主委和扶輪社的秘書及財務們探討扶輪社財務和地區財務間的關連性。

In some cases, it may be beneficial to use your district committee chairs to lead discussion groups. For example, you may wish to have your district finance committee chair spend some time talking with club secretaries and treasurers about the correlation between club and district finances.

許多您所挑選的訓練團隊成員可能沒有正式的訓練經驗。請確保這些引導人事前都會接受改善簡報技巧、教學方法和詢問技巧等相關的訓練課程。至少要在他們負責的會議舉行之前的一個月舉行一天的會議，來傳授技巧給這些訓練領導人。如果可能的話，這個會議最好安排在同一個場地。訓練領導人的訓練課程當中必須包括可能的節目及後勤的問題，並提供練習團體教學技巧的機會。

Many of the training team members you select may not have formal training background. Ensure that these facilitators receive the proper training necessary to improve their presentation skills, teaching methods, and questioning techniques. Instruct your training leaders in a one-day meeting at least one month before the meeting for which they are responsible. If possible, hold this meeting at the location of the event. Training for training leaders should cover possible program and logistical questions and provide an opportunity to practice group facilitation skills.

最遲在訓練領導人的訓練會議舉行前一個月，請將分組討論指南或其他會議相關的特定資料分送給適當的領導人。要求領導人預習這些資料及準備練習其所負責的分組討論訓練研討會。

Distribute group discussion guides or other meeting-specific materials to the appropriate leaders at least a month before your train-the-trainer meeting. Ask leaders to review the materials and to be prepared to practice their group discussion training session.

國際扶輪會提供支援每次正式訓練會議的領導人指南與手冊。有關訓練領導人的訓練課程的更多資訊，請參閱地區訓練人手冊(246).

RI provides leaders’ guides and manuals to support each official training meeting. Additional information regarding training of training leaders can be found in the District Trainer’s Manual (246).

n 貴地區會如何準備訓練地區訓練會議領導人呢？ 

n How does your district prepare training leaders for district training meetings?

評估

Evaluation

請與您的地區訓練人一起讓參與者及訓練領導人有機會評估他們所參與的訓練活動。確定地區訓練人有運用方法來確認參與者是否有理解到所展現的資訊是適合於扶輪世界您所屬的部份。務必與您的接班人分享這個資訊，讓他們能夠接續您的努力。

Work with your district trainer to ensure that participants and training leaders have the opportunity to evaluate the training they receive. See that the district trainer develops a method to confirm that participants have assimilated the information presented that is appropriate for your part of the Rotary world. Be sure to share this information with your successor who can build upon your efforts.